{"id":855,"date":"2025-05-12T08:30:03","date_gmt":"2025-05-12T08:30:03","guid":{"rendered":"https:\/\/naaia.ai\/news\/ai-mapping-governance-compliance\/"},"modified":"2026-06-02T13:38:15","modified_gmt":"2026-06-02T13:38:15","slug":"ai-mapping-governance-compliance","status":"publish","type":"post","link":"https:\/\/naaia.ai\/en\/ai-mapping-governance-compliance\/","title":{"rendered":"Why your business needs AI inventory?"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Imagine a company deploying dozens of AI projects in parallel: predictive models, intelligent chatbots, recommendation systems&#8230;A year later, some projects have evolved, others have remained in the pilot phase, a few have been forgotten.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the meantime, teams have changed, regulations have intensified, and an external audit is knocking at your door.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Do you know exactly how many AI products you are using? Where are they deployed? Who is responsible for them?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In this growing uncertainty, the absence of a global overview becomes a major risk.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This is where<strong> mapping your AI products<\/strong> comes in: an essential step in <strong>governing and securing <\/strong>the use of artificial intelligence within your organisation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Implementing an AI inventory means taking control:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Identifying<\/strong> all your AI projects across all phases of their lifecycle: under development, in production or under consideration.<\/li>\n\n\n\n<li><strong>Managing risks<\/strong>, from dependencies to potential failures.<\/li>\n\n\n\n<li><strong>Ensuring compliance <\/strong>with international regulations (including the AI Act in Europe).<\/li>\n\n\n\n<li><strong>Optimizing your resources <\/strong>by avoiding redundancies and identifying synergies.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Even better, an AI inventory reinforces your <strong>governance maturity<\/strong> and protects your company from the risks of Shadow AI.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Is AI mapping compulsory?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It is not yet explicitly compulsory, but numerous pieces of legislation, such as the European AI Act, impose documentation and transparency requirements that make mapping essential.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">And with solutions like<strong> Naaia<\/strong>, you can go even further: centralize information, track your product\u2019s evolution and ensure continuous compliance.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the complex world of AI, knowledge is control.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The importance of AI inventory<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">An AI inventory makes it possible to <strong>identify all the AI projects and solutions<\/strong> whether in development, in production or to come throughout their entire lifecycle.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It offers:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Global visibility<\/strong>: by avoiding the dispersal of information in silos, it provides a consolidated and accurate view of the entire AI portfolio.<\/li>\n\n\n\n<li><strong>Proactive risk management<\/strong>: by identifying dependencies, points of vulnerability and potential impacts, the company reduces its operational and ethical risks.<\/li>\n\n\n\n<li><strong>Increased governance maturity<\/strong>: with clear processes (onboarding, monitoring, updating, archiving), assigned responsibilities and Shadow AI detection.<\/li>\n\n\n\n<li><strong>Regulatory compliance<\/strong>: by ensuring that each AI product complies with applicable regulations and voluntary standards (AI Act, Chinese laws, US laws, ISO 42001, etc.).<\/li>\n\n\n\n<li><strong>Resource optimization<\/strong>: by detecting redundancies and synergies to streamline efforts and budgets.<\/li>\n\n\n\n<li><strong>Cost control<\/strong>: by anticipating applicable regulations from the design phase, to avoid costly readjustments (e.g. development of a prohibited AI system).<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">What information should be collected in an AI inventory ?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Each AI product or solution should be documented in a consistent manner, with key elements such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Product type<\/strong>: AI system \/ AI model<\/li>\n\n\n\n<li><strong>Geographical area<\/strong>: where the organization is based and to which market the AI product is intended to be used<\/li>\n\n\n\n<li><strong>Operator role<\/strong>: specifying the organization\u2019s role and responsibilities in the AI value chain<\/li>\n\n\n\n<li><strong>Functional description<\/strong>: use-case details to assess associated risks<\/li>\n\n\n\n<li><strong>Associated documentation<\/strong>: techniques, internal procedures<\/li>\n\n\n\n<li><strong>AI components<\/strong>: models used, technological building blocks, providers<\/li>\n\n\n\n<li>Lifecycle phase of the AI product<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">How to collect the information?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The collection of information must be organized in partnership with all the stakeholders: data teams, IT, business units, compliance and legal teams, at both group and subsidiary levels.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Success depends on :<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Standardizing<\/strong> the information collected<\/li>\n\n\n\n<li>Partially <strong>automating<\/strong> the data collection when possible<\/li>\n\n\n\n<li><strong>Regular updating<\/strong> to keep the AI inventory relevant<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">In a context of fragmented projects and increasing Shadow AI, tools can be used upstream and alongside platforms like&nbsp;<strong>Naaia<\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Cybersecurity or Software Asset Management solutions can help automatically identify generative AI usage in an automated way, with a centralisation of the tools used. This makes it easier to identify the AI systems that need to be mapped.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Combining these solutions with an AI risk governance and management platform such as <strong>Naaia<\/strong> will enable you to inventory your AI systems, but also to document, monitor and manage them within a compliant and collaborative framework.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How can AI mapping be deployed effectively?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Implementing AI inventory requires a structured and reliable tool. That&#8217;s where Naaia comes in.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Naaia, your AI management tool<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Naaia provides dedicated support to <strong>qualify risks and manage AI products <\/strong>throughout their lifecycle:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Naaia Repository<\/strong> enables you to keep an inventory of your organisation&#8217;s AI products.<\/li>\n\n\n\n<li><strong>Naaia Assess<\/strong> enables <strong>advanced qualification <\/strong>of AI products<\/li>\n\n\n\n<li><strong>Naaia Core generates customised Action Plans <\/strong>by cross-referencing regulatory obligations (e.g. AI Act + ISO 42001)<\/li>\n\n\n\n<li><strong>Takes into account all AI regulations worldwide, existing market standards and your internal frameworks<\/strong><\/li>\n\n\n\n<li><strong>Automatic updates <\/strong>to ensure compliance without administrative overload<\/li>\n\n\n\n<li><strong>Ready-to-use templates<\/strong>: to quickly generate the necessary documentation<\/li>\n\n\n\n<li><strong>History and versioning<\/strong>: precise tracking of the development of IA products<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Naaia Event Tracker<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Additionally, <a href=\"https:\/\/naaia.ai\/solution\/\">Naaia Event Tracker<\/a> allows you to :<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Report events and incidents<\/strong> related to AI products<\/li>\n\n\n\n<li><strong>Manage post-market surveillance<\/strong> to detect risks and trigger corrective measures<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">A guarantee of security<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Naaia is <strong>ISO 27001<\/strong> (information security) and <strong>ISO 42001 <\/strong>(AI governance) certified, ensuring optimal data protection and compliance with international standards.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">A lever for controlling and anticipating your AI<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>AI inventory<\/strong> is not a luxury. It&#8217;s a necessity if you want to manage effectively your AI projects, ensure compliance, protect your reputation and optimize your resources.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">With innovative solutions like <strong>Naaia<\/strong>, you can turn a regulatory constraint into a real strategic advantage.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Want to secure your AI projects?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Discover how Naaia can help you set up your AI mapping and strengthen your governance.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/naaia.ai\/request-demo\/\">[Request a free demo]<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Imagine a company deploying dozens of AI projects in parallel: predictive models, intelligent chatbots, recommendation systems&#8230;A year later, some projects have evolved, others have remained in the pilot phase, a&hellip; <a href=\"https:\/\/naaia.ai\/en\/ai-mapping-governance-compliance\/\">Lire la suite<\/a><\/p>\n","protected":false},"author":2,"featured_media":856,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[46],"tags":[],"class_list":["post-855","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ai-governance-blog"],"_links":{"self":[{"href":"https:\/\/naaia.ai\/en\/wp-json\/wp\/v2\/posts\/855","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/naaia.ai\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/naaia.ai\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/naaia.ai\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/naaia.ai\/en\/wp-json\/wp\/v2\/comments?post=855"}],"version-history":[{"count":1,"href":"https:\/\/naaia.ai\/en\/wp-json\/wp\/v2\/posts\/855\/revisions"}],"predecessor-version":[{"id":2366,"href":"https:\/\/naaia.ai\/en\/wp-json\/wp\/v2\/posts\/855\/revisions\/2366"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/naaia.ai\/en\/wp-json\/wp\/v2\/media\/856"}],"wp:attachment":[{"href":"https:\/\/naaia.ai\/en\/wp-json\/wp\/v2\/media?parent=855"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/naaia.ai\/en\/wp-json\/wp\/v2\/categories?post=855"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/naaia.ai\/en\/wp-json\/wp\/v2\/tags?post=855"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}